Privacy Policy

Effective date: March 30, 2026

Set it Now ("the App") is a daily planner application developed by Tim ("we", "us", "our"). This Privacy Policy explains what information we collect, how we use it, and your choices regarding your data.

1. Information We Collect

1.1 Account Information

• Anonymous account — When you first open the App, a unique anonymous account is created automatically via Firebase Authentication. No personal information is required.
• Google Sign-In — If you choose to sign in with Google, we receive your name, email address, and profile photo from Google.
• Email/Password — If you create an account with email, we store your email address and a securely hashed password via Firebase Authentication.

1.2 User-Generated Content

All content you create in the App is stored in Google Cloud Firestore, linked to your user ID:

• Tasks, to-do items, and their details (title, date, time, tags, location, notes)
• Calendar events (imported from Apple Calendar, Google Calendar, Microsoft Calendar, or ICS files)
• Work shifts (title, times, location)
• Habit tracking data (water intake, step count, reading sessions, meditation minutes)
• Shopping list items
• Journal entries (text content, automatically detected tags)
• Shared calendar data (calendar names, events shared with other users you invite)
• App preferences and settings

1.3 Device Permissions & Sensor Data

Permission	Purpose	Platform
Calendar access	Import and sync events from your device calendar	iOS, Android
Notifications	Send task reminders and daily briefings	iOS, Android
Motion / Pedometer	Track daily step count for the Habits feature	iOS, Android
Location	Attach locations to tasks and shifts; display shift locations on a map	iOS, Android
Microphone	Voice input for the AI voice assistant feature (speech-to-text)	iOS, Android
Speech Recognition	Convert spoken queries to text for the voice assistant (processed on-device by the operating system)	iOS, Android
Tracking (IDFA)	Deliver relevant advertisements via Google AdMob (iOS only, requires your explicit consent via App Tracking Transparency prompt)	iOS

All permissions are optional. The App will function without granting any of these permissions, though some features will be limited.

1.4 Automatically Collected Data

• Analytics — We use Firebase Analytics (Google) to collect anonymous usage data such as screen views, feature usage, app crashes, and device type. This data is not linked to your personal identity.
• Push notification tokens — A device token is generated to deliver push notifications. This token is stored in Firestore and deleted when you disable notifications.

1.5 Advertising Data

The App displays ads via Google AdMob. On iOS, we request your consent through App Tracking Transparency before accessing your Advertising Identifier (IDFA). If you decline, ads are served in non-personalized mode. On Android, the Advertising ID may be used for ad personalization. Google AdMob may collect device information, IP address, and interaction data as described in Google's Privacy Policy.

1.6 Voice Assistant Data

The App includes an optional voice assistant feature that lets you ask questions about your schedule using voice or text. Speech recognition is performed on-device by your operating system (Apple Speech Framework on iOS, Android SpeechRecognizer on Android, Web Speech API in browsers). Your spoken words are converted to text locally and are not sent to our servers. The resulting text query is processed locally against your task and event data to generate a response.

1.7 AI Task Classification

When imported calendar events cannot be categorized locally, the App may send the event title only (no other details) to Google Gemini via Firebase Cloud Functions for automatic categorization. This processing is subject to Google's AI Terms of Service.

2. How We Use Your Information

• Provide, maintain, and improve the App's features
• Sync your data across devices via your account
• Send task reminders and notifications you have configured
• Enable shared calendars so you can collaborate with people you invite
• Automatically categorize tasks and calendar events using on-device keyword matching and, as a fallback, Google Gemini AI
• Process voice queries locally to answer questions about your schedule
• Display advertisements to support the free version of the App
• Analyze aggregate usage patterns to improve the App (via Firebase Analytics)
• Diagnose crashes and technical issues

3. Data Storage & Security

Your data is stored in Google Cloud Firestore and Firebase Authentication, hosted on Google Cloud infrastructure. Data is encrypted in transit (TLS) and at rest. Firestore security rules ensure that each user can only access their own data.

4. Data Sharing

We do not sell your personal data. We share data only with:

• Google Firebase — authentication, database, analytics, and cloud messaging (as our infrastructure provider)
• Google Gemini AI — event title classification only, when local categorization is insufficient (subject to Google's AI Terms)
• Google AdMob — advertising services (subject to your tracking consent on iOS)
• Other users you invite — If you create a shared calendar and invite someone, they will see the calendar name, events in that calendar, and your display name/email. You control who is invited.

We may disclose data if required by law or to protect our legal rights.

5. Your Choices & Rights

• Permissions — You can revoke any device permission (calendar, location, notifications, motion, tracking) at any time in your device Settings.
• Ad personalization — On iOS, you can change your tracking preference in Settings > Privacy > Tracking. On Android, you can opt out of ad personalization in Settings > Google > Ads.
• Delete your data — You can delete your account and all associated data from the App's Settings screen. This permanently removes your tasks, habits, shifts, and shopping lists from our servers.
• Export — You can export your calendar data using the App's sharing features.

6. Children's Privacy

The App is not directed at children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal data, please contact us and we will delete it.

7. Third-Party Services

The App integrates with third-party calendar services (Apple Calendar, Google Calendar, Microsoft Calendar) at your request. When you connect these services, their respective privacy policies apply to the data they share with us. We only import event titles, dates, and times — we do not access your full calendar account.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. Continued use of the App after changes constitutes acceptance of the updated policy.

9. Contact Us